Scottish Government ‘Scottish Kept Bird Register’ Privacy Notice – August 2024
1. Contact details of the Scottish Government’s Animal Health and Welfare Division for more information.
You can contact us at Animal.Health@gov.scot, or by writing to us at – Scottish Government Animal Health & Welfare Division P Spur Saughton House Broomhouse Drive Edinburgh EH11 3XD Or by phone on 0300 244 9874.
You can contact the Scottish Government Data protection Officer at DataProtectionOfficer@gov.scot
2. What information we collect from you and why we process it
The information you provide will be used by the Scottish Government and the Animal and Plant Health Agency (APHA) to determine the size and location of the kept bird population in Scotland and for communication and disease control activities during notifiable avian disease outbreaks, particularly avian influenza (bird flu).
During notifiable avian disease outbreaks, your data may be used in the following ways:
- contacting you, other premises and vets;
- identifying animals at risk of disease;
- assessing risk to human health;
- coordinating with other organisations and working to minimise the spread of the disease;
- providing you with animal/public health advice and information
In addition, Scottish Ministers have powers to declare control areas if required for disease control purposes, for example in the case of an Avian Influenza (bird flu) outbreak in Scotland.
By registering, you are agreeing to be contacted during notifiable avian disease outbreaks, to keep your information up-to-date, and to receive annual reminders to update your information.
3. Lawful basis for processing your data
For bird keepers where registration is voluntary, the lawful basis for processing your data is Article 6(1) (a) of the General Data Protection Regulation, “the individual has given clear consent for you to process their personal data for a specific purpose”.
For bird keepers where registration is a legal requirement, the lawful basis for processing your data is Article 6(1)(c) Legal obligation: the processing is necessary to comply with the law (not including contractual obligations).
4. Who will we share your data with and why?
Your data will be shared with the Animal and Plant Health Agency (APHA) for the purpose of helping deal with an outbreak of animal disease, whether suspected or confirmed, and with the aim of keeping bird keepers informed, and public health protected.
APHA will share data on a need-to-know basis with public health agencies and local authorities if required in the case of a disease outbreak.
5. Will the data be transferred to any other country or international organisation?
No.
6. Data Retention
Data will be retained according to requirements in legislation, particularly, ScotEID.com Ltd. (ScotEID) will operate in alignment with the Scottish Government’s responsibilities under the Public Records (Scotland) Act 2011 to maintain a Records Management Plan approved by the Keeper of the Records of Scotland.
For bird keepers where registration is voluntary, you have the right to request for your personal data to be erased from this register. Your request will be approved unless the data is necessary for public or animal health purposes and its retention serves in the public interest. You will be informed of the outcome of your request within 30 days.
7. How will the data be transferred between organisations?
APHA, ScotEID and the Scottish Government will have access to all data held in the register. APHA will share data on a need-to-know basis by a secure communication method with public health agencies and local authorities if required in the case of a disease outbreak. Any physical copies would be destroyed after use.
8. Where will the data be stored and what security arrangements will there be for the data?
Data will be stored in the secure ScotEID electronic Scottish Kept Bird Register on a distributed ledger basis. This system is secured through a two-factor authentication process and your data can only be viewed by organisations named in this document and yourself.
ScotEID will provide the necessary training and instructions to all those who require it and is registered with the Information Commissioner’s Office (ICO). ScotEID receives regular information (monthly) from the ICO, which is reviewed.
The admin rights to the data system is restricted to essential personnel only. ScotEID retain their legal advisory, privacy policies and Terms &Conditions are reviewed each year and in terms of any procedure update or change.
ScotEID maintain Cyber Essentials + and ISO 9001 2015 in accordance with GDPR article 5(1)(f).
11. Data Subject Rights
Details of how your personal data will be handled by the Directorate for Agriculture and Rural Economy in the Scottish Government, including the Scottish Common Agricultural Policy Paying Agency known as SGRPID, and by our partners can be found here Privacy Policy (ruralpayments.org) .
If you have any queries on this Policy, please contact us at:
ARE Information Governance and Services
C1 Spur, Saughton House
Saughton House
Broomhouse Drive
Edinburgh
EH11 3XD
Email: AREInfoGovernance@gov.scot
In the case of any complaints regarding the handling, storage or retention of your data, you have the right to lodge a complaint with the Information Commissioner’s Office:
The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 08456 30 60 60
Website: www.ico.org.uk